Senior Associate, Distribution Field Operations

Location

Purpose

• The Senior Associate, Distribution Operations is responsible for the Vehicle Master System (SAP) as it relates to ordering, production control and pricing for all assigned series. The position impacts “mission critical” business processes that directly impact corporate cash flow, dealer relations, and legal compliance as pertains to pricing documentation and government compliance. Accuracy, completeness, and understanding the complexity of linked processes is essential to successfully execute this position. Through periodic audit and analysis, the Associate should discover system and data errors and communicate with Management and HAEA for resolution.
• Responsible for all D&I department reporting and reporting distribution with impact on all aspects of the business. Department reporting is disseminated from Executive Management down through all levels of the corporation including the regions and out through partner organizations such as HAEA, GLOVIS, MOBIS, INNOCEAN, HATCI, HMMA, KMMG, HMC and Retail Dealers. Includes critical legal compliance reporting.
• Primary monitor of production order build status for all plants foreign and domestic.
• Reports to management and provide recommendations to resolve issues. In this regard, the Associate coordinates and facilitates the weekly plant Prioritization process, communications and submittal.
• Serves as subject matter expert to train other personnel within the operations team.
• Manifesting & Receiving: Responsible for backing up the Assistant Manager, Distribution Planning on all manifest processes and reporting
• Relationship management with the ports and inventory management in all statuses from plant to dealer
• Various special projects as business dictates such as: vehicle administration vehicle sourcing, internal department vehicle sourcing, port installed accessories, auto show vehicle management, etc.

Major Responsibilities

• Responsible for the coordination and timely completion of departmental ad hoc projects related to D&I business and special management requests.
• Responsible for the coordination and timely completion of Executive Management Reporting.
• Coordinate and facilitate the weekly plant Prioritization process, communications and submittal.
• Responsible for coordination and distribution of all departmental end of month reporting.
• Responsible to manage HMA and GMA Auto Show vehicles, including ordering, aged stock management, and allocation processes
• Responsible for emissions compliance reporting
• Liaison to Distribution Planning for coordination of Production Order content, timing, regional completion, processing and submission.
• For all Domestic and Foreign Plants Monitor Build Rates, Back Order Status and Shipping (assigned series), report to management, recommend and initiate action to resolve issues. Including direct contact with the ports to troubleshoot and research vehicles.
• Inventory age and mix management:
•  Analysis of allocation take rates and inventory levels at the trim and color detail for all assigned Series.
• Wholesale release activities for assigned Series

Major Responsibilities (continued)

Authority

• This position has the authority to make vehicle ordering decisions with the Auto Show teams to ensure the correct vehicles are ordered for each show (drivetrain/color in relationship to geography). While the Sr. Manager if Distribution Operations will provide feedback and advice, the Sr. Associate will be able to make independent decisions in meetings or to meet deadlines on these subjects.
• Has the authority to make PIO front load and inventory level rate decisions with Regions and MOBIS.

Education

Related Experience

• Four or more years of operations experience with one to two years in vehicle distribution highly desireable

Skills/Knowledge

• Strong analytical skills including proficiency in Excel, Word, PowerPoint, SAP, DTS applications.
• Detail oriented, excellent organizational and communication skills.
• Advanced math skills.
• Organized individual with strong attention to detail.
• Able to handle multiple responsibilities.
• Strong interpersonal skills, oral communication skills and writing skills.
• Self-directed team player.
• Ability to develop and analyze reports.
• Manage competing priorities in a time pressured environment.
• Ability to interact with vendors, clients and field personnel effectively in a fast-paced, deadline oriented environment.
• Positive and upbeat attitude.

Certification

~ N/A

Physical Requirements

Work Model

Affiliate

Compensation

Benefits

• Monthly Hyundai/Genesis vehicle lease allowance (including insurance and maintenance)
• Holiday Pay - the company shuts down with pay between Christmas and New Years.
• Vacation and sick time off
• Healthcare insurance (medical, dental, and vision)
• 401(K) company match
• Additional 401(K) Employer Enhanced Contribution program – eligible after 1 year of employment, in addition to the regular employer matching contribution
• Basic life insurance, short- and long-term disability
• Mental health, wellbeing, and employee assistance program
• Health advocate (coordinate care and services, assistance with claim and billing issues, understanding Hyundai benefits)