Senior Associate, Affiliate Leases
Date: Sep 20, 2024
Location: Fountain Valley, CA, US, 92708
Company: Hyundai Motor America
At Hyundai, we’ve rethought our business and created cars that combine performance, quality, design and innovation into a complete package.
It’s time you rethink what you expect from an employer.
At Hyundai, we understand you're not just building a career – you're building a life. We believe in our people and realize that our success is a direct result of our commitment in offering you great opportunities for your career. If you would enjoy working in a dynamic environment and are looking for a chance to become part of a stellar team of professionals, we invite you to apply online today.
Location
Purpose
- Responsible for assisting with the day-to-day operations relating to all Affiliate leases and VIP Fleet.
Major Responsibilities
- Involved with the execution, proposing, and implementing of ongoing process improvement relating to Affiliate Lease Program. Work closely with HAEA on day-to-day issues and project related activities in assigned areas (such as system interruptions and system enhancements).
- Help with training Regional Distribution staff handling the day-to-day operations relating to the Affiliate Lease Program.
- Handle HMA’s Affiliate program, including, but not limited to, ordering, allocating, distributing, tracking, selecting vehicle sales and disposing. Process new customer information and obtain approval from the HR/Admin Services Director. As the Affiliate Lease liaison, work closely with Vehicle Administration team members to process driving record clearances, AOM training confirmation, accidents, incidents, pool cars, license plates, renewal stickers, scheduled maintenance reimbursements, and tolls and citations as needed. Prepare various Affiliate ad hoc reports, as well as preparing monthly billing for all Affiliates. Assist Affiliate HR representatives as needed. Develop and conduct Affiliate Lease training as needed. Manage Affiliate Comp Codes and email contacts in the SAP Company Car system, including creating new codes, auditing existing codes and maintaining their active/inactive status.
- Monitor and ensure compliance of assigned Company Car Policy & Procedures. Develop and utilize various ad hoc reports to monitor, control, track and resolve accuracy/time sensitive issues at NHQ and Regional locations.
- Some oversight of contract associate(s) to ensure proper Management of the VIP Fleet, including Chairman/Vice Chairman visits (vehicle coordination), VIP car washes and other tasks as needed.
Major Responsibilities (continued)
- Provide support of the bi-annual Company Car Physical Inventory.
- Support Vehicle Administration Management with various ad hoc reports, trouble shooting, Policy & Procedure recommendations, audits and special projects as needed.
Authority
- Communicate and resolve issues to management and business partners.
- Escalate appropriate decisions in absence of Sr. Manager, Vehicle Administration.
- Manage activities of HAEA for assigned areas of responsibility.
- Prepare wire transfers/company car payments/monthly billings.
- HAEA Service Requests.
Education
Related Experience
- Four or more years of administrative work experience required, preferably within a related field.
- Sales experience a plus.
- Automotive manufacturer or distributor experience required.
- Bi-lingual in Korean a plus.
- Vehicle Administration experience a plus.
Skills/Knowledge
- Strong organizational, planning and follow-up skills with attention to detail.
- Ability to handle, process and maintain personal and confidential information.
- Advanced interpersonal and customer service abilities to work with all levels of management and customers (including Executive Expatriates).
- Ability to work on multiple tasks and set priorities.
- Highly self-motivated and takes ownership of areas of responsibility.
- Flexibility in a fast-paced environment necessary.
- Effective verbal and written skills.
- Experience in use of central computer systems and PC skills, including MS Word, Excel, intranet, and internet.
- Must be able to safely drive a motor vehicle.
Certification
- Valid California driver’s license and good driving record.
- Active Salespersons License (able to obtain upon hire but must be completed within 90 days of hire).
Physical Requirements
Work Model
Affiliate
Compensation
Benefits
- Monthly Hyundai/Genesis vehicle lease allowance (including insurance and maintenance)
- Holiday Pay - the company shuts down with pay between Christmas and New Years.
- Vacation and sick time off
- Healthcare insurance (medical, dental, and vision)
- 401(K) company match
- Additional 401(K) Employer Enhanced Contribution program – eligible after 1 year of employment, in addition to the regular employer matching contribution
- Basic life insurance, short- and long-term disability
- Mental health, wellbeing, and employee assistance program
- Health advocate (coordinate care and services, assistance with claim and billing issues, understanding Hyundai benefits)
Our Company adheres to the equal employment opportunity guidelines set forth by federal, state and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.
Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles
