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Executive Assistant

Date: Sep 15, 2022

Location: Fountain Valley, CA, US, 92708

Company: Hyundai Motor America

At Hyundai, we’ve rethought our business and created cars that combine performance, quality, design and innovation into a complete package.

It’s time you rethink what you expect from an employer.

At Hyundai, we understand you're not just building a career – you're building a life. We believe in our people and realize that our success is a direct result of our commitment in offering you great opportunities for your career. If you would enjoy working in a dynamic environment and are looking for a chance to become part of a stellar team of professionals, we invite you to apply online today.

 

Reports to

Department Head 

Location

NHQ

Exempt Status

Non-Exempt

Vehicle Benefit

4 Employee Vehicle Lease(s)

Purpose

~ Manage all aspects of administrative tasks including planning and implementation projects for the Division.

~ Coordinate the daily affairs for the Division Head to meet the diverse requirements of HMC, HMA Regions, and direct reports under Division Head’s supervision.

~ Coordinate the Division Head’s calendar, travel, meetings, conference calls, written communications, correspondence, and other project-oriented roles.

~ Provide support and back-up to other administrative assistants in the Division.

~ Work independently, innovatively, and efficiently in a high pace environment handling multiple responsibilities and meeting multiple deadlines.

~ Maintain helpful, willing, and responsive attitude with all divisional interactions.

Major Responsibilities

~ Provide administrative support and front-line customer service to assist in administering specific programs, follow-ups, and coordinate with procedures/processes for divisional projects.

~ Assist division head and staff with expense report submission.

~ Coordinate travel arrangements with HMA’s corporate travel agency.

~ Proactively monitor and analyze division budget spending and assist division with accruals and budget schedules.

~ Work with the division head’s direct reports to ensure goal setting and year-end evaluations are completed in a timely manner.  

~ Maintain and update Outlook contact and/or email groups.

~ Review files/materials for accuracy and consistency.  

~ Prepare and/or assist in preparation of reports and presentations as required by management.

~ Coordinate and schedule meetings internally and/or with clients and vendors.

~ Provide assistance in researching and analyzing division related information, if and when necessary.

~ Maintain and update division specific system/software.

~ Provide administrative support for division managers and employees, when necessary.

Major Responsibilities (continued)

~ Serve as Department Ambassador acting as liaison for all employee transfer/hiring processes.

~ Manage support desk and supply area.

~ Manage internal/external correspondence, handling highly confidential issues. 

~ Provide office responsibility including but not limited to JD Edwards financial program, filing, meeting arrangements, report preparation and editing, HMA record management, AD HOC reports, telephone screening.

~ Any other tasks and responsibilities, not limited to above, as assigned by the division head.

Authority

~ This position stands alone as the Executive Assistant and wears many different hats and has to organize and coordinate all aspects of the work environment. Though decisions are not critical to the running of the division or company, each decision is based on knowledge and understanding of what needs to be done to bring a project to closure in a professional and timely manner.

Education

~ Bachelor’s degree preferred
~ Must be a high school graduate

Related Experience

~ Five plus years of administrative work experience, preferably two plus years working at higher management level.

Skills/Knowledge

~ Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook, Autoway, AS400. 

~ Excellent oral and written communication skills. 

~ Organized and detail oriented.

~ Ability to work with a variety of personalities.

Certification Required

~N/A

Physical Requirements

Normal office duties

Compensation & Benefits

Benefits

 

Our Company adheres to the equal employment opportunity guidelines set forth by federal, state and local laws.  The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.


Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles